The Hants & Berks Motor Club respects your privacy and we will only use your information in the way we describe in this notice. When using your information, we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your information is used for administering club membership, activities and competitions.
The Hants & Berks Motor Club is the data controller for the purpose of General Data Protection Regulation and the Data Protection Act 2018. Our address is 283 Loddon Bridge Road, Woodley, Berkshire, RG5 4BE. Our club contact for privacy and data is:-
William A. Bonney, Hants & Berks MC Company Secretary and the contact details are email address: firstname.lastname@example.org: telephone number 0118 969 7591.
Collecting your information:
We collect your information when you fill in membership application or renewal forms, and competition event entry forms. You can give us your information using paper forms or online forms. The information you give us may include your contact details (name, address, telephone number, email address), personal information and identifiers (date of birth, membership number, competition licence number), and other information (vehicle details). When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us the information.
If you are under 18 years old, we will also ask for information from your parent or guardian.
Using your information:
We use your information when you first apply to become a member of Hants & Berks Motor Club and then to administer and renew your Club membership, and provide you with member benefits. We also use your information when you enter Club events. For competitions, we will publish some of your information in the programme and the results, which will be in the public domain. Your information is used in these ways to fulfil our contract with you.
We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is used for a legitimate interest. You should let the contact and next of kin know that you have given this information to us.
We might use your information to send you marketing messages by email, but only if you have agreed that we can do this by giving us your clear consent – and you can change your mind at any time just by letting us know. We will not sell your information to another organisation.
To support your lifetime relationship with motor sport and Hants & Berks Motor Club we may keep your information indefinitely, unless you ask us to delete it.
Sharing your information:
We may share your information with Motorsport UK as required by its General Regulations for governing motor sport, with other Motorsport UK registered clubs, with medical personnel, or any other person if we have to comply with a legal obligation. We may also share your information with service providers, for example to print programmes.
When you use our Club website, we may collect information about you, in particular your IP (Internet Protocol) address, by using cookies. We use this information to improve your web experience. Cookies help us to recognise you when you return to the website.
Security for your information:
Your information is held securely by us. We have taken all reasonable steps, and have in place appropriate security measures, to protect your information. Your information is not transferred outside the European Economic Area.
You may ask us not to process your information for marketing purposes.
You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies.
You may ask us to stop using your information, and to delete it, although we maintain a skeleton set of your information. If you ask us to do this we will not be able to continue our contract with you.
You may make a complaint to the Information Commissioner (www.ico.org.uk).
This privacy notice was last updated on 6th April 2020, and we will communicate any changes to you.
‘lifetime relationship’ whilst you remain a member of Hants & Berks Motor Club Ltd
We will be introducing a code of conduct which must be used by any of our Club members who organise Hants & Berks Motor Club events. This will cover the controlling and archiving of event documentation which contains participants and/or competitor’s information.