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Privacy Policy

Hants & Berks Motor Club Ltd

Privacy Policy - effective from 7th August 2023


Hants & Berks MC Ltd respects your privacy, and we will only use your information in the way we describe in this notice. When using your information, we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your information is used for administering club membership, activities and competitions.


Hants & Berks MC Ltd is the data controller for the purpose of General Data Protection Regulation and the Data Protection Act 2018. The Data Protection Officer’s name and address is Ashleigh White, 133 Haslemere Road, Liphook, Hampshire GU30 7BX


Additional contact details for Ashleigh White for privacy and data matters are:


Telephone No. 01428 723704


Collecting your information


We collect your information when you fill in membership application or renewal forms, and competition event entry forms. You can give us your information using paper forms or online forms. The information you give us may include your contact details (name, address, telephone number, email address), personal information and identifiers (date of birth, membership number, competition licence number), and other information (vehicle details). When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us the information.


If you are under 18 years old, we will also ask for information from your parent or guardian.


Using your information


We use your information when you first apply to become a member of Hants & Berks MC Ltd and then to administer and renew your club membership, and provide you with members benefits. We also use your information when you enter club events. For competitions, we will publish some of your information in the programme and the results, which will be in the public domain. Your information is used in these ways to fulfil our contract with you.


We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is used for a legitimate interest. You should let the contact and next of kin know that you have given this information to us.


We might use your information to send you Club marketing messages by email, but only if you have agreed that we can do this by giving us your clear consent. You can change your mind at any time just by letting us know. We will not sell your information to another organisation.


To support your relationship with motor sport and Hants & Berks MC Ltd, we may keep your information indefinitely, unless you ask us to delete it.


Sharing your information


We may share your information with the Motorsport UK as required by its General Regulations for governing motor sport, with other Motorsport UK Registered Clubs, with medical personnel, or any other person if we have to comply with a legal obligation. We may also share your information with service providers, for example to print and send Sidelights.


Our website


When you use our club website we may collect information about you, in particular your IP (Internet Protocol) address, by using cookies. We use this information to improve your web experience. Cookies help us to recognise you when you return to the website.


The Club website might contain links to other websites such as online entry and payment sites, partners, and advertisers. If you follow links to other websites, please review the privacy policy for each site because we are not responsible for information you share on those sites.


Security for your information


Your information is held securely by us. We have taken all reasonable steps, and have in place appropriate security measures, to protect your information.


Your rights


• You may ask us not to process your information for marketing purposes.

• You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies.

• You may ask us to stop using your information, and to delete it, although we may maintain a skeleton set of your information. If you ask us to do this, we will not be able to contact you or continue our contract with you.

• You may make a complaint to the Information Commissioner (


This privacy notice was last updated on 7th August 2023, and will be made available to each new member joining and on the club website.

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